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Time Sensitive: eFMAP Workforce Stabilization Initiatives Attestation and Survey

Posted on January 6, 2022

Below is an email that was sent to all providers on Jan. 5:

Providers that wish to participate in the COVID Service and Vaccination Payment Initiatives must complete the applicable surveys.  This email will transmit the initial survey link and provide some background information.

Attestation

Even though this email transmits the link to the initial survey, the Office for People With Developmental Disabilities (OPWDD) will not review any submitted survey unless the provider has submitted an accepted “OPWDD Workforce Stabilization Initiatives Provider Attestation Form”.  Regardless of survey completion, a completed Attestation must be submitted to OPWDD, no later than January 9, 2022, if a Provider wishes to participate in any Workforce Stabilization Initiatives.  The Attestation is to be submitted to:

opwdd.sm.COVIDattestation@opwdd.ny.gov

COVID-19 Service and Vaccination Incentive Surveys

There will be two surveys that need to be filled out by the Provider. The surveys will ask questions, by OPWDD program, that will allow OPWDD to calculate the proper Supplemental Payment amounts, for each individual Provider, related to the COVID-19 Service and Vaccination Incentives.  The surveys are Alchemer software instruments.

The first, or initial, survey will ask Providers to respond to questions related to the first agency payroll ending on, or after, September 1, 2021.  This survey will provide OPWDD with information necessary to compute COVID-19 Service Supplemental Payments and preliminary information regarding the vaccination status of Direct Support Professional and Family Care Provider employees.

The second survey will ask providers to respond to questions related to the first agency payroll that will end on, or after, January 14, 2022.  This survey will provide OPWDD with information necessary to compute Vaccination Incentive Payments.

You must follow the directions provided in each Survey instrument and additionally, refer to the guidance provided in the December 13, 2021 “OPWDD Workforce Stabilization Initiatives Overview and Provider Attestation Form” document when completing the surveys. Of critical importance is the definition of Direct Support Professionals and Family Care Providers as employees that have, or will be reported, under the job position title code series of 200 (200-299) on the Provider’s Consolidated Fiscal Report for the survey reporting periods.

Excel Summary Sheet

We encourage providers, especially those that operate more than one OPWDD program, to enter the information that will be requested in the surveys in a spreadsheet prior to trying to complete the surveys.   The surveys request information by OPWDD program and a new survey, including the reporting of Agency and contact information, must be completed for every five programs.  For example, an agency that operates 25 OPWDD programs must complete five (5) distinct surveys (five each for the initial and second surveys). The use of a spreadsheet should allow the completion of the survey instrument to proceed more quickly and assure greater accuracy.  Click here for a sample Excel spreadsheet.

Survey Link

The link to the initial survey is:

https://survey.alchemer.com/s3/6637340/eFMAP-COVID-19-Service-and-Preliminary-Vaccination-Incentive-Survey

The link to the second survey will be provided under separate cover and closer to the date of January 14, 2022.  As indicated above, that survey will be based on  information related to the first agency payroll that will end on, or after, January 14, 2022.

Survey Completion Date

We have not identified a Survey completion due date though one may be identified in the future.  However, it is in the best interests of your agency, and especially in the interests of the employees that will be distributed the COVID-19 Service and Vaccination Incentive Payments, that the surveys be completed expeditiously.  Failure to do so may result in delayed Supplemental Payments to your Agency.  We reiterate that OPWDD will not review any submitted survey unless the provider has submitted an accepted “OPWDD Workforce Stabilization Initiatives Provider Attestation Form”.  

Questions

Questions regarding the Surveys should be directed to:

COVIDSurvey@opwdd.ny.gov